Guild Hierarchy – A Brief Overview
This section defines the community structure in various games we encounter, as well as the main structure used for the community at large. Because members of the community move to and from different positions, no member names are listed in this section.
Titles and Ranks
“Titles” are positions of prestige and respect that are omnipresent within the guild and are an overarching position of respect. Titles are largely determined by length of service with Imperium, but certain titles also involve time and commitment above and beyond the normal member in Imperium. Titles are different than ranks which are specific to accomplishments within the game/guild.
“Ranks”, which are dependent and formed specifically by the leadership. An Imperium member may hold many varieties of ranks, but always bears a universal guild title. For example, a member may be a “Core” member, but retains the position of “Raid Leader” among other possible ranks. Similarly, a respected “Officer” Imperium member may very well hold the low “Rank 2” in PvP. Their guild title is a establishment of respect, not authority within a chapter. Officers often will be involved with logistics and infrastructure within the guild, but are not automatically granted positions of power unless GMs deem it necessary.
The following consists of our Guild titles, which are displayed on the website and discord. To the public and externally outside the guild, these are the titles we present ourselves as.
GMs are the highest authority of the guild. GMs have the final decision making power on issues concerning administration, policy and procedures within the guild when a consensus among members cannot be reached. This position is not one of dictatorship, but one of leadership, direction, and focus. The GMs oversee all operations, finance, personnel, and logistics processes within the guild, and delegates out to the council to fulfill the required duties of maintaining the guild.
GMs act as the official representatives (or voice) of the guild in gaming communities, and determine those who may speak for the guild in situations that warrant delegation.
Council is the policy discussion and suggestion body of the guild consisting of members who have shown exceptional loyalty and commitment to the guild. It includes founding members of Imperium and those chosen to join by existing Staff. The Council is involved with the process owners (officers) to ensure stability, efficiency, and standardization of operations within the processes themselves. They will often discuss topics on the administration of the guild.
Members of the Council are held to the highest standards of respect; they are considered role models for the community. Advisory Board members hold their position until they step down or are removed via Staff. Members are added to the Advisory Board via Staff discussion and most often by donating to the community.
Officers lead the major processes of the guild: operations, finance, logistics, and personnel for each chapter. They are responsible for establishing and implementing procedures that fulfill the administrative direction of the GMs, as well as nominating members for roles below them. Those occupying these positions are determined by the GMs. Officers are not to be confused with “Council” members. Officers oversee specific processes within the guild, where Council members oversee various processes within the guild.
In Imperium, we often interchange the titles of “Officer” and similar with Roman-themed specific titles, unique to their job classification in the guild. As a member, whether you call your resource officer a Quaestor instead – for example – is completely your choice and optional. They will be listed as their common name most of the time however, simply an “officer” in this example.
- Social Media – Manages one or more social media and PR accounts. Individuals assigned with this focus provide the public image to drive traffic and awareness to Imperium.
- Recruitment – Manages applications and concurrency rates within Imperium. Utilizes a number of spreadsheets and guidelines to ensure quality and goals are met.
- Logistics – Manages spreadsheets and monitors the backend of the membership roster. Ensures that consistency across different information platforms is maintained.
- Community Development – Participates and helps organize major events and development in Imperium for both chapters and social events.
- Security – Maintains the Imperium Auth system integrity and ensures security of information within private forums. Periodically audits spreadsheets and databases for consistency.
- Conflict Resolution – Manages and resolves drama within the community. Acts as second to Staff in areas of dispute, especially when dealing with disagreements.
- Officers are required to login to discord daily.
- Officers should work to get to know members within the guild and interact with them.
- Officers are are to conduct themselves as leaders and examples for others within the guild.
- Heads (Junior Officer)
- Leads (ex. Squad Lead)
Officer Sub-Ranks are for back-end ACP access privileges and task distribution on a more organized level. Heads can cover and take charge of a variety of sub-tasks, but are not labeled as official officers.
The Imperium squad system introduces new ways for active community members to make friends, compete, and build teams.
All Imperium members are organized into squads. Squads are administrative, and not necessarily the units that raid leaders will utilize in game for raids, or leveling groups. These are logistical and social groups so that we can maintain a small guild feel within a large guild structure.
Squad leaders are selected from a pool of community (Core rank or higher) volunteers.
All questions and concerns should go through the squad leader first, and up through the chain of command. Do not go directly to the GM’s. If for some reason you are uncomfortable speaking with your squad lead, you can talk with another officer.
Advantages of the squad system
- Squads help organize the quickly growing community so leadership may better plan for Ashes of Creation.
- Squads give each individual a liaison between him/herself and Imperiums leadership.
- Squads offer the guild twelve individual small units to be tasked with organizing events, doing research, or fulfilling other needs.
- Squads offer Imperium members the familiarity of a small guild while maintaining the resources, organization, and readiness of a large guild.
- Squads allow for easy and more personable logistical and administrative tracking, as well as quicker gear outfitting for division members.
- Squads give Imperium a focused recruit evaluation tool.
Squad Leader Roles
- Know your members and track their progress.
- Organize small events and/or competitions.
- Evaluate the performance of recruits at the end of their trial period, and pass your observations and recommendation to the recruitment officer.
- Helps with any questions or concerns from the members in their squad.
Squads are not a completely new concept for Imperium, but our method of implementation for AoC is. Squads are testing grounds for experimental leadership, organization, and logistical techniques. Squad leaders, in conjunction with their cohorts, are an expected source of new ideas.
Examples of ideas include:
- The creation of division names and sigils/logos
- Squad-hosted community events/tournaments
- New methods or tools for tracking division members
Squads leaders are permitted considerable leeway while experimenting. In this sense, squads are also considered to be a leadership laboratory of sorts, with benefits to both the squad leaders development and the community at large.
New ideas that work when tested with a squad may be implemented by the community as a whole.
Co-Leads assist the Squad Leaders in better managing their group.
Any guild member who has been accepted through the recruitment processes of Imperium is considered a “Core” member with the privileges and benefits of membership afforded to them, along with the requirement to fulfill expectations therein.
Friends and Family
Imperium encourages our members’ friends and family to join the community, with many of the same benefits of full membership without having to fulfill required expectations. With this in mind, these members are not given some benefits in the guild that a full member would have, because they do not have the same responsibilities of a full member, nor have they gone through a stringent recruitment process. They only consist of loyal friends and relatives of current members. They do not consist of short-term acquaintances or server friends. Friends and family are highly encouraged to participate in community operations.
A recruit is a member who has been accepted into the community and is undergoing their 3-week recruit phase. During this time, Officers ensure the recruit is a good fit for Imperium, as much as Imperium a good fit for the recruit. Recruits have limited access to forums and chapter documents and are not eligible of the same benefits as other ranks.
Guild Ranks are found in their respective sections under “guild progression” in the main navigation menu. Remember that to keep things simple, we always refer to our members publicly by their “title” – ranks are for internal use, both for fun and organization.